Temporary Engineering & Operations Administrative Assistant (6-12 months in our Fleet Department)

London, ON

As an Engineering & Operations Administrative Assistant in our Fleet Department you will perform a variety of administrative duties to support various departments within Engineering & Operations for a period of six to twelve months.

ABOUT LONDON HYDRO

Join the dynamic team at London Hydro, a high-performing and award-winning electricity distributor dedicated to delivering safe and reliable services. We proudly serve over 166,000 customers in London, Ontario, making us the largest urban local distribution company (LDC) in Southwestern Ontario. As a leader in the energy sector and the community, we continue to set a standard for excellence.

Why Join Our Team?

Empowering You: Imagine the satisfaction of knowing that your work directly contributes to your community's well-being. Whether it's enhancing services, supporting vital infrastructure, or fostering innovation, you'll play a key role in keeping our communities thriving and connected.
Safety First: We take safety seriously. All our employees receive comprehensive training and support to work safely and follow best practices. Your commitment to safety will make a difference every day.
Culture: We foster a culture of respect, openness, and innovation. We take the time to communicate, mentor new team members, celebrate successes and build lasting connections.
Recognition & Social Programs: A variety of recognition and engagement initiatives, as well as social events, that celebrate and acknowledge our employees’ accomplishments.
Wellness: Wellness Program and Employee and Family Assistance Program
On-site Amenities: Cafeteria; Free Fitness Centre for all employees.
Competitive Hourly Wage: $24.42 per hour.
Work Arrangement: Hybrid. We recognize the importance of work-life balance. Currently, we offer a hybrid work arrangement (In-Office and Remote) in accordance with London Hydro policy. Please note remote work is not guaranteed in the future and is subject to change.

Want to learn more about what makes London Hydro a great place to work? Watch our short video

or visit our website at www.londonhydro.com.

JOB DUTIES

As part of your responsibilities as a Temporary Engineering & Operations Administrative Assistant, you will:

Perform administrative and clerical duties (e.g. data entry, memos and correspondence, note taking, preparing agendas and minutes, distributing and/or posting documents, organizing and assisting with invoice processing, scanning documents, departmental record-keeping). Monitor, order and restock departmental supplies (e.g. office supplies, first-aid kit supplies).
Assist with data entry, records management, assembling information and/or generating reports of various records and statistics in a variety of manual and computerized databases (repair and maintenance tickets/activities, health and safety data, environmental data, training records, parking records, fitness centre records, vehicle and equipment records, and departmental purchasing and expenses records, agreements and contracts). Assist departmental supervisors in documenting and monitoring schedules, generating reports / schedules from relevant systems (training, maintenance, etc.).
Assist with the administration of planned employee training (enrolment, attendance, training materials, catering, room booking and setup, etc.). Assist with the coordination and delivery of departmental events and meetings (scheduling, agendas, minutes, catering, room booking and setup, etc.)
Monitor and assist with ensuring timely response to requests (e.g. training, building maintenance, data/records).
Receive inbound and make outbound calls from/to vendors, contractors and London Hydro employees. Provide excellent written and verbal communications when interacting with internal and external customers.
Use personal computer and appropriate software proficiently.
Assist with fleet vehicle (Class G only) relocation.
Adhere to all Occupational Health & Safety Act rules and regulations, the E&USA rule book, London Hydro work practices and London Hydro’s Health & Safety Management System.

QUALIFICATIONS

The qualified Temporary Engineering & Operations Administrative Assistant we seek must be able to meet the following requirements:

Intermediate working knowledge of Excel and other Google-based programs.
Excellent written and verbal communication skills.

BACKGROUND CHECKS

The successful candidate will be required to complete a Criminal Record and education check prior to the commencement of employment.

OTHER INFORMATION

While we appreciate all applications received, only those invited for an interview will be acknowledged. In accordance with Canadian immigration requirements, this advertisement is directed to applicants who are authorized to work in Canada.

DEI Statement

London Hydro is committed to fostering a corporate culture and climate that values and supports a diverse, equitable and inclusive organization. We know that our employees are our greatest strength and that we will achieve our goals through the innovation, integrity, and agility of a diverse, engaged and talented workforce.

Accessibility Statement

London Hydro is an equal-opportunity employer. Accommodation is available under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Privacy Statement

Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act and will be used only to determine eligibility for employment.

To Apply

If you are both qualified and safety-focused, we invite you to submit your cover letter and resume as a single document (in .pdf or .docx format only), saving the file as your last name and first name with no spaces (i.e., LastnameFirstname) by Monday, January 6, 2025 to: Human Resources Department, London Hydro Inc., P.O. Box 2700, London, ON N6A 4H6. Fax: 519-661-5164. E-mail (quote Temporary E&O Admin Assistant in the subject line and ensure that you attach your resume): jobs@londonhydro.com.